accrualisOne platform. Every department. AI agents included.
accrualis gives every part of your business its own AI agent, from sales and stock to HR, payroll and accounting. They capture, match, chase, pay, reconcile and report on their own, and they ask you first whenever a decision needs a human.
Every module can be customised to the way your business works.
How the AI agents work
Every agent follows the same loop, so you always know what it did and why.
Watch
Monitors inboxes, bank feeds, orders and due dates around the clock.
Understand
Reads documents and messages and works out what needs to happen next.
Act
Creates orders, sends reminders, matches payments and prepares entries.
Ask
Stops for your approval when something is uncertain or above your limits.
Learn
Turns every correction into a rule, so it gets better every week.
Accounting that runs itself
accrualis pulls data from your existing accounting software or from our built in accounting. A team of AI agents then extracts, codes, matches, posts and closes automatically. Only exceptions reach the human review layer, where a qualified accountant makes the call.
- Your existing accounting software
- Or accrualis built in accounting
- Bank feeds and statements
- Email inbox and Google Drive
Anything uncertain, unusual or above your limits is reported straight to a qualified accountant, with the evidence attached.
- Low confidence extractions
- Unusual amounts or new suppliers
- Missing documents
- Reconciled every day
- Posted to your software or ours
- Financial statements on demand
- A full audit trail on every entry
Illustration with sample figures.
Sales & CRM
A sales team that never forgets to follow up
Never lose a lead again. Your AI sales agent follows up every opportunity, so your team spends its time closing deals, not chasing them.
Leads, deals, quotes, orders and invoices live in one flow. The sales agent keeps every opportunity moving, and every sale lands in your books correctly.
- Captures leads from your website, email and WhatsApp
- Scores leads and drafts personalised follow ups
- Converts accepted quotes into orders, deliveries and invoices
- Runs credit checks before an order is confirmed
- Discounts above your limit
- Orders beyond a customer's credit limit
Lead12
AI scored hot
Qualified8
Follow up sent
Proposal5
Quote opened twice
Won4
Invoice created
Procurement
Pay only for what you ordered and received
Stop overpaying suppliers. Every bill is checked against what you ordered and received before a single payment leaves your account.
Purchase requests, orders, goods receipts and supplier bills are linked, so overbilling and duplicate bills are caught before payment.
- Raises purchase orders from approved requests and reorder points
- Sends orders to suppliers as branded PDFs
- Reads supplier bills and matches them three ways
- Flags price and quantity differences instantly
- Orders above your approval limit
- Bills that do not match
Inventory
Stock you can count on
No more stock outs, dead stock or spreadsheet counts. Know exactly what you have, where it is and what it is worth, every minute of the day.
Stock levels are calculated from every movement, never typed in, and the valuation always agrees with your ledger.
- Tracks stock by warehouse, bin, lot and serial number
- Values stock using FIFO or weighted average
- Suggests reorders before you run out
- Reconciles stock value to the inventory account
- Write offs and count adjustments
Manufacturing
Know what every product really costs
Price every product with confidence. See the true cost of every batch and protect the margins that keep your business growing.
Production orders consume materials and machine time, and accrualis compares actual cost with standard cost for every batch.
- Plans what to make and what to buy from open orders
- Issues materials and records output and scrap
- Calculates actual cost per unit for every batch
- Posts work in progress and variances to the books
- Production orders that exceed planned cost
HR & Payroll
Payroll done right, every month, in minutes
Payroll in minutes, not days. Accurate salaries, happier employees and a payroll journal that posts itself.
Employee records, attendance, leave and payroll live in the same platform as your finances. Every salary is calculated precisely and every payroll journal reaches your books on its own.
- Keeps employee records, contracts and documents in one place
- Tracks attendance, leave and overtime automatically
- Calculates gross pay, tax and deductions with tested code
- Emails payslips and posts the payroll journal to your books
- Lets employees request leave and download payslips themselves
- Every payroll run before anyone is paid
- Salary changes, bonuses and new hires
Receivables Automation
Get paid faster without chasing anyone
Get paid faster without awkward phone calls. Your collections agent follows up politely and persistently until the cash is in the bank.
Invoices go out on time and the collections agent follows up automatically until the money is in the bank and matched to the invoice.
- Sends invoices with payment links the moment work is delivered
- Runs reminder sequences before and after the due date
- Writes each follow up in a polite, personal tone
- Matches incoming payments and closes invoices automatically
- Predicts which customers are likely to pay late
- Escalations to key customers
- Credit notes, payment plans and write offs
Payables Automation
Never miss a due date or a discount
Pay every supplier on time and capture every discount, with fraud checks built into every single payment.
The payables agent captures every supplier bill, routes it for approval and builds payment runs around due dates and early payment discounts.
- Reads bills from email and Google Drive in seconds
- Codes each bill to the right account and cost centre
- Routes approvals by amount and department
- Builds payment runs that capture early payment discounts
- Blocks duplicate bills and suspicious bank detail changes
- Every payment run before money leaves
- Any change to supplier bank details
Accounting Automation
Books that stay current every single day
Close your books in days, not weeks. AI agents keep your accounts current every day, and accountants only touch the exceptions.
Bookkeeping and bank reconciliation run continuously, so month end becomes a short review instead of a scramble.
- Matches bank lines to invoices, bills and payments
- Learns your categories from every correction
- Prepares accruals, prepayments and depreciation
- Runs the month end checklist and flags what is left
- Unusual or uncertain transactions
- Period lock after sign off
CFO Reporting
Decisions on live numbers, not last quarter
Run your business on today's numbers. Board ready reports and forecasts without the cost of a full finance team.
Management accounts, budgets and forecasts update as the books do, with clear written commentary ready for review.
- Builds dashboards for cash, revenue, margin and working capital
- Tracks budget versus actual by month and department
- Forecasts cash 13 weeks and profit 12 months ahead
- Drafts the monthly management pack with commentary
- Commentary before it is shared with your board
Rolling cash forecast
Sample dataBuilt in accounting, or the software you already love
Run your books inside accrualis with a complete accounting system included, or keep QuickBooks, Xero, Odoo or NetSuite and let accrualis run everything around it. Either way, your operations and your books finally speak the same language.
Built In Accounting
No separate accounting software needed. Every sale, purchase, stock movement and payroll run lands in a complete ledger the moment it happens.
- General ledger and chart of accounts
- Invoices, bills and bank reconciliation
- VAT and tax reporting
- Multi currency and multi company
- Profit and loss, balance sheet and cash flow
- An audit trail on every single entry
Connect Your Existing Software
Keep the ledger your accountant and auditor already know. accrualis manages the full operation and posts every approved entry straight into it.
- Customers, suppliers and items kept in sync
- Approved entries posted automatically, never twice
- Reports and dashboards built from your live ledger
See accrualis run your business
See your own business running on accrualis. We will show you which processes can be automated and how much you can save.